View All Jobs View Our Website
Property Management Administrator
  • San Francisco, CA
  • Full Time
  • Property Management
  • Entry Level

Job Summary: The Property Management Administrator is responsible for overseeing, maintaining and developing the Property Management department administrative systems while providing support to the Property Management team. This position supports the Director of Property Management and Associate Director of Property Management in other projects as assigned and provides feedback to consistently improve systems. The ideal candidate has excellent administrative and multi-tasking skills with attention to detail. This position may supervise others in the administrative functions of the Property management department.

Status: Full-time, Non-exempt, Regular
Location: Chinatown neighborhood, San Francisco
Hours: Monday through Friday, 8:30a.m. to 5:00p.m.
Salary: $30.67 - $32.28 per hour; Comprehensive benefits 
Schedule: Weekly Schedule. Onsite

The Organization: A private non-profit founded in 1977, Chinatown Community Development Center believes in a comprehensive vision of community. We own and/or manage approximately 37 affordable housing buildings serving over 4,500 low-income seniors, single adults, formerly homeless adults, and families of diverse ethnic and cultural backgrounds in San Francisco’s Chinatown, Tenderloin, Western Addition, and Polk Gulch neighborhoods. We also build housing, develop grassroots leadership, and engage low-income residents and youth. Our employees are passionate about the mission; thrive in a family organizational culture; and embody values of empowerment, teamwork, and compassion. Chinatown CDC serves a diverse population and is committed to hiring practices that provide culturally competent services. We encourage people of color to apply.

Essential Functions

  • Oversee, develop, and improve the Property Management department administrative systems
  • Support Director of Property Management in assigned projects, and track data and results of various projects
  • Support compliance in coordinating efforts on the welfare exemption project for property portfolio.
  • Develop tracking tools/systems to enhance and organize property management systems.

Job Responsibilities

  • Oversee, develop, and improve the Property Management department administrative with enhance and organized systems 
  • Support the Director and Associate Director of Property Management in projects as assigned. 
  • Perform administrative tasks such as word-processing, photocopying, faxing, scanning, processing monthly department credit card statements, responding to phone calls/email inquiries about housing opportunities and referring building related matters to supervisor.
  • Respond to phone and email inquiries about housing opportunities and building related matters and relying to the appropriate person and department.
  • Ensure information accuracy is in centralized files for projects, residential and commercial property/tenant information, property management staff directory, staff training record, vendor contracts, utility accounts, etc.
  • Draft, review, edit, proofread written materials such as forms, general correspondence and minutes for division, staff, committee or other meetings
  • Lead welfare exemption project for property portfolio
  • Lead the process of organizing annual department retreat, holiday party, and other department related events as assigned
  • Monitor budget allocations for those assigned events 
  • Coordinate monthly Property Management Safety Meetings with Facilities Manager
  • Assist with monthly process of the PM department credit card statements
  • Take and distribute meeting notes.
  • Ensure prompt follow up on requests from community and staff stakeholders.
  • Distribute supplies, as may be needed, from time to time.
  • Manage calendar of DPM and ADPM • Maintain excel spreadsheets for the PM department
  • Assist in preparing annual operating budget templates, inputting the prior 12 months of financial statement and utilities data to each building.
Other 
  • Embody organization values (respect & compassion, empowerment, teamwork)
  • Contribute to a safe and pleasant work environment
  • Follow policies and procedures, including safe work practices 
  • Other duties as assigned

Knowledge, Skills, and Experience

  • Capacity to work independently and effectively, prioritizing multiple tasks
  • Develop materials for analytics or data related dashboards, using common Microsoft Office tools or YARDI 
  • Ability to improvise and think on your feet 
  • Ability to manage changing deadlines and work well under pressure 
  • Strong problem-solving skills
  • Careful attention to detail 
  • Ability to exercise confidentiality 
  • Excellent written and verbal communication skills 
  • Ability to handle all forms of telephone calls calmly and professionally 
  • Excellent organizational skills 
  • Graphics skills for making flyers

Education and Experience (Minimum Qualifications)

  • Associate of Arts (AA) degree in Business Administration or related field
  • Three (3) years administrative and/or property management experience
  • Knowledge and experience in organizational effectiveness and operations management
  • Extensive experience with Microsoft
  • Bilingual in English and Cantonese

Preferred Qualifications

  • Property management experience 
  • Bi-lingual in English and Cantonese/Mandarin a plus
* Required fields
First name*
Last name*
Email address*
Location
Phone number*
Resume*

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or paste resume

Paste your resume here or attach resume file

Have you ever been employed with us before?
Please list the job title(s) for applications in which you have applied for previously. If not applicable, enter N/A.
If you were referred by a current Chinatown CDC employee, please write their name below.
If currently employed, may we contact your employer?*
Please indicate the earliest start date in which you would be available for work.
Please list any languages besides English that you speak/write and indicate the level of proficiency. If not applicable, enter N/A.*
Are you authorized to work in the United States lawfully? Verification of employment eligibility will be required upon hire.*
Are you capable of performing duties listed in the job announcement, with or without reasonable accommodation?*
Other Qualifications (ie: specialized training, certificates). State any additional information that you feel may be helpful to us in considering your application.
I certify that I have read and understand the applicant instructions included with this application and that the answers are complete and true to the best of my knowledge and belief.

I understand that any false information, omissions or misrepresentations of facts called for in this application, whether on this document or not, may result in rejection of my application or termination at any time during my employment.

I understand that this application form is intended for use in evaluating my qualifications for employment and that this application is not an offer of employment. I further understand that if hired, my employment will be considered "at-will" and that my employment may be terminated for any reason, with or without cause or notice, at any time by me or Chinatown Community Development Center and that this application is not intended to constitute a contract of continued employment.*
Desired salary
The following questions are entirely optional.
To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race/Ethnicity
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status
I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER
Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:
YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST
NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST
I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Name Date
Human Check*