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Project Manager - Capital Improvements
  • San Francisco, CA
  • Full Time
  • Property Management
  • Mid Level

Job Summary: Under the direct supervision of the Associate Director of Facilities, the Project Manager, Capital Improvements (CI) is responsible for performing work related to planning and managing capital improvement projects across the CCDC portfolio, and coordinating efforts between departments, and teams to execute and track capital improvement projects. This position cultivates and sustains effective vendor relations and implements systems of accountability for all projects under their purview. The PM – CI is a successful collaborator, communicator and relationship builder who is highly organized and thorough from concept through execution to completion.

Status: Full-time, Exempt, Regular

Location: San Francisco neighborhoods

Hours: Monday through Friday, general business hours

Salary: $93,679 - $98,610 annually; Comprehensive benefits

The Organization: A private non-profit founded in 1977, Chinatown Community Development Center believes in a comprehensive vision of community. We own and/or manage approximately 36 affordable housing buildings serving over 4.500 low-income seniors, single adults, formerly homeless adults, and families of diverse ethnic and cultural backgrounds in San Francisco’s Chinatown, Tenderloin, Western Addition, and Polk Gulch neighborhoods. We also build housing, develop grassroots leadership, and engage low-income residents and youth. Our employees are passionate about the mission; thrive in a family organizational culture; and embody values of empowerment, teamwork, and compassion. Chinatown CDC serves a diverse population and is committed to hiring practices that provide culturally competent services. We encourage people of color to apply.

What You Will Do

  • Manages all relevant project supplies, equipment purchases and rehab construction projects to complete projects on time and on budget, and track projects with Microsoft Project Manager software.
  • Performs feasibility analyses of properties, including deficiency lists, preliminary code investigations, and cost analyses and recommendations for Capital Improvement and rehab projects.
  • Manages bid and qualifications processes to select and manage vendors, design professionals, contractors, and consultants for all Capital Improvement purchases and construction projects.
  • Prepares draft contracts and agreements, negotiates contracts within predetermined approvals and prepares proposals and counterproposals or extensions.
  • Monitors contract compliance for compliance to terms, timelines, scope, including but not limited to oral and written communications, RFIs, Memos to General Contractor, Field Directives, Clarification Letters, submittals, change orders, and progress payments and activities along with the Assistant Facilities Manager, manage the Preferred Vendors List.
  • Oversees project design development; supervises preparation of project plans and specifications for all Capital Improvement projects and purchases and will revise as necessary.
  • Prepares construction and design related cost estimates, reviews invoices, and monitors costs for all Capital Improvement projects and purchases.
  • Obtains and tracks contractor license, insurance, lien waivers, and required building permits and all required CCDC management approvals.
  • Oversees the construction process including compliance with local government agency requirements.
  • Analyzes and makes decisions regarding change order proposals.
  • Assures compliance with plans and specifications.
  • Coordinate with Property, Facilities and Asset Management staff to establish priorities, funding requirements, scope of work for Capital Improvement purchases and rehab/construction projects.
  • Responsible for the creation or maintenance of a database to identify, schedule and report on all facilities deficiencies, cost estimates, priorities and update status for Property Management and Asset Management annually.
  • Interacts with the Asset Management department, contractors, inspectors, and authorities having jurisdiction over the project
  • Follow-up on the completion of scheduled preventive maintenance reports and unscheduled major repairs /upgrades to mechanical, electrical, pneumatic, and plumbing systems and equipment in a timely manner
  • Maintain operational goal of maintenance which include routine, annual and preventative inspections and work for all HVAC, utilities, equipment, and fire life safety systems
  • Maintain binder of warranty work and follow up on items that qualify; work with Housing Development department, general contractors, and sub-contractor(s) to complete warranty work
  • Assist in maintaining a database of property files including drawings, permits, certificates, and maintenance records to ensure compliance
  • Ensure compliance with FHA & ADA requirements and local jurisdictional requirements
  • Manage small project completion of work in conformance with contract documents and ensure that all close-out documentation is accurate
  • Work with Associate Director of Facilities to choose vendors and prepare all documentation needed for consultation from Housing Development department and then submission for contractors and vendors
  • Work with the Associate Director of Facilities and Housing Development department to review and analyze construction documents confirming that property management department standards are incorporated into the project design
  • Prepare and present monthly reports that accurately forecast project costs and completion objectives to be in line with contracts.
  • Follow established escalation procedures and incident reporting procedures.
  • Support work order management for in-house staff and vendors as necessary.
  • Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives
  • Attending Owner/Architect/Contractor (OAC) meetings for various sites
  • Scheduling Maintenance Meetings and taking notes
  • Meeting contractors and drafting RFP and Scope of Works and bidding out project

Other

  • Various administrative tasks and 24/7 emergency call support and site attendance required
  • Embody organizational values (respect & compassion, empowerment, teamwork)
  • Contribute to a safe and pleasant work environment
  • Follow policies, procedures, and safe work practices
  • Other duties as assigned

What You Bring

  • Knowledge of design processes and construction materials, means and methods.
  • Excellent organizational, verbal, and written communication skills.
  • Ability to prioritize and work independently on a wide variety of tasks.
  • Ability to effectively manage time and pay close attention to details.
  • Experience with spreadsheet, word-processing, Microsoft Project software.
  • Ability and willingness and sensitivity to work with a diverse, low-income, multi-ethnic population.
  • Sound judgement, problem-solving, and effective team player
  • Dependability, initiative, and follow-through.
  • Ability to respond appropriately in stressful situations; possess an even temperament and strong "people" skills with a commitment to customer service.
  • Ability to interact effectively with CCDC staff, outside consultant and vendors.
  • Commitment to values of CCDC.

Education and Experience (Minimum Qualifications)

  • Four (4) years of progressive experience in construction project management of complex urban, mid and high-rise building projects, specifically time spent on residential (apartment) construction
  • Proficient in the use of Google, Microsoft Excel, Word, Project, Primavera, and other programs as necessary
  • Knowledge in affordable housing

Preferred Qualifications

  • Bachelor’s degree in a related field (construction management, engineering)
  • Two (2) additional years overseeing construction project management of complex urban, mid and high-rise building projects, specifically time spent on residential (apartment) construction
  • REAC and TCAC experience
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